Retail ERP featuresEvery bill, every IMEI, every rupee
Practical, connected features for Indian retailers — from the first purchase order to your GST returns. Here's everything MyDukan does today.
01Inventory management
Know exactly what's on your shelves
Every purchase, sale, return and transfer writes a stock movement, so stock in hand is always the sum of what really happened.
- Stock movement ledger & history
- Low-stock and reorder levels
- Saleable / non-saleable stock
- Physical stock taking
- Item conversion
- Stock valuation by unit, batch or average cost
02Sales & billing
Bill fast, on any payment terms
Follow the full sales chain or bill directly. GST is split automatically, and the invoice PDF is ready to print or share.
- Quotation → sales order → challan → invoice
- Cash, credit and finance sales
- B2B, B2C and export invoices
- Line discounts, free quantity, add/deduct rows
- Sales returns with credit notes
- Keyboard shortcuts for busy counters
- 1Quotation
- 2Sales order
- 3Delivery challan
- 4Sales invoice
- 5Receipt / return
03Purchase management
Every bill linked to what you ordered
Bills are created from purchase orders and challans by reference — not retyped — so nothing is billed twice.
- Purchase order → GRN → bill → return
- Free quantity (e.g. 2 + 1)
- Freight and discount rows
- Duplicate supplier-bill block
- Returns graded saleable / non-saleable
- Quick Stock In from mobile
04Customer management
Customers, credit and collections
Keep customer records with GSTIN for B2B sales, collect against invoices and see who owes what.
- Customer master with type & GSTIN
- Receipts against invoices
- Outstanding and ageing
- Credit and finance sales
05Supplier management
Suppliers, bills and what you owe
Record supplier bills with their own numbers and dates, track credit days and pay against bills.
- Supplier master
- Supplier bill number & date
- Credit days and pay-before date
- Payments against bills
- Used-phone sellers saved as suppliers
- 1Supplier master
- 2Supplier bill no. & date
- 3Credit days / pay-before
- 4Payment against bill
06Accounting
Books that write themselves
Every approved document posts double-entry vouchers. Statements are ready without re-entering anything.
- Account groups & heads
- Receipts, payments, contra & journals
- Credit and debit notes
- Bank reconciliation
- Financier settlement
- Trial balance, P&L, balance sheet
- 1Approved document
- 2Double-entry voucher
- 3Ledgers
- 4Trial balance · P&L · Balance sheet
07GST
GST that comes from your transactions
CGST + SGST or IGST is decided by state on every document. Returns are built from the same data.
- GSTR-1 with JSON export for the portal
- GSTR-2 and GSTR-3B
- GST summary & reconciliation
- HSN codes & tax templates
- Reverse charge (RCM)
- Margin-scheme GST for used phones
- 1Invoice
- 2CGST + SGST or IGST
- 3GSTR-1 · GSTR-2 · GSTR-3B
- 4JSON export for the GST portal
Item tracking
The industry you pick at signup sets how new items are tracked. Each item uses one method, and you can change it item by item.
- Live today
Mobile
IMEI
Each handset by IMEI and IMEI2, from purchase to sale.
- In final testing
Pharma
Batch
Stock by batch and expiry; the earliest expiry is offered first.
- In final testing
Computer
Serial
Each unit by its manufacturer's serial number.
- Available
Other retail
Quantity
Plain quantity for items that don't need unit-level identity.
Mobile shop management
Phone retail is where MyDukan is used most today. Every handset is tracked on its own — from the supplier's bill to your customer's invoice.
IMEI & IMEI2
Captured on purchase, picked on sale — scanned by camera.
EMI & financier sales
Financier lines on the invoice, then settlement and reconciliation.
Exchange & trade-in
Take an old phone against a new one, handled as a settlement.
Quick Stock In
Supplier, model, cost and IMEI on mobile — ready to sell.
Used phone management
A separate second-hand workflow, kept apart from new stock — with GST charged only on your margin.
- 1
Customer sells a phone
A walk-in customer offers their old handset.
- 2
Used-device purchase
A dedicated purchase document; the seller is saved as a supplier.
- 3
IMEI & condition
IMEI, condition, price and KYC photos kept with the unit.
- 4
Stock
In stock straight away, shown apart from new stock.
- 5
Price & margin
Set your price; GST is worked out on the margin.
- 6
Sale
One device per invoice, with the margin-scheme declaration printed.
- 7
Returns
Purchase and sales returns; a returned phone can be sold again.
Used device sale
Margin scheme- Bought
- ₹8,000.00
- Sold
- ₹8,500.00
- Margin
- ₹500.00
- GST on margin (18% incl.)
- ₹76.27
08Multi-branch
Every branch, one set of books
Set up branches — including warehouses and stock points — and move stock between them.
- Branch master & branch types
- Stock transfers & internal stock orders
- In-transit stock
- Branch-level price overrides
09Reports & dashboard
The numbers that run your shop
A dashboard for the day and reports for everything behind it.
- Sales today, this month, new vs used
- Receivables, payables, low stock
- Stock in hand, ageing & register
- Model-, brand- and salesperson-wise sales
- Sales profit
- Ledgers, day books, cash & bank book
10Global item catalog
Don't type your catalog. Pick it.
Search a shared list of product models, select what you sell and import it. The catalog carries specifications only — prices stay yours.
- Search own + global items together
- Import in one tap from the invoice screen
- Already-imported items are skipped
- Start with an empty catalog, add only what you sell
Import your data
Bring your masters across from your old software, and check a dry run before anything is saved.
Before
- Old desktop software
- Excel sheets
- Paper registers
Imported
- Brands
- Categories
- Product groups
- Items
- Price templates
- Tax templates
- Document types
Documents can also be bulk-imported from a spreadsheet.
Ready to buy and sell
Set prices, then start billing.
Web + mobile
A web app for the counter and back office, and a mobile app for Android and iOS — on one account, with the same data.
Full ERP on the web
Purchases, sales, accounts, GST and masters.
Mobile workflows
Dashboard, billing and Quick Stock In.
Inventory anywhere
Scan IMEIs and barcodes with the camera.
Customers & reports
One account, the same data on both.
On the web: keyboard shortcuts for busy counters
- F2Sales invoice
- F8Payment
- F9Receipt
- CtrlTStock transfer
- CtrlHIMEI lookup
Ready to Simplify Your Business?
Purchases, sales, stock, accounts and GST — connected in MyDukan, on the web and on your phone.